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4 Aspects of a Paperless System You May Not Have Considered

4 Aspects of a Paperless System You May Not Have Considered

You have heard the mantra save a tree and go paperless, but there is more than just that. Here are some other reasons why you should be paperless if you haven't gone that route yet.

In today’s business world, the prospect of using paper is obsolete. Nearly any aspect of business that once used printed documents is converting to a touchscreen interface with biometric and digital signatures. While the apparent benefit to a paperless system is the reduction in costs for paper itself, there may be other significant reasons why you should look closer at becoming completely digital within the workplace.

Employee Time

Employee Document Preparation Time

Employee Document Preparation Time


When developing documents, memos and other paper products within the business, time could play a factor in productivity. As digital counterparts do not need to be printed, technology promotes efficiency in time management. This includes the time wasted in changing print cartridges, clearing paper jams, waiting on printed jobs and other wastes of time. The more that is saved from these kinds of tasks, the more productive each employee becomes.

Lost Documentation

Never Lose Another Document

Never Lose Another Document


Although some will argue that employees are able to lose a digital copy just as easy as a printed document, files are much easier to manage. Redundant copies and web-based storage solutions can keep files safe and secure providing online access from virtually anywhere with Internet connection. For example, web-based time clock solutions can keep biometric scanning data and employee attendance secure without worry of losing a punch card. This is done remotely and prevents disasters from destroying that information.

IT Department Costs

Management Information Technology Department

Management Information Technology Department


While some digital implementations may require greater workloads from the IT department, travel time and repair costs are eliminated from fixing printers and copiers. Once a problem has been identified, many IT professionals can fix it without leaving his or her desk improving the tech’s efficiency. This means your business will pay less in man hours from paper jams and more in technological additions that improve workloads in general.

Decrease Trash

Decrease Paper Trash

Decrease Paper Trash


When you send out a memo, how many of them find their way into the trash can? While some organizations value email when it comes to delivering memos, many still print out many pieces of paper to be handed out in person. Decreasing paper usage reduces the amount of trash that is thrown out which directly affects the workload of your maintenance employees.

In reality, nearly everything done within the business environment can be completed using digital counterparts. The paperless system does more than help save the ecosystems of the planet, but it can save your organization a great deal of money as well. Consider what it could mean to convert to this kind of a system and promote efficiency within the establishment.


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